Effective Date: From the date of first website use, service purchase, or acceptance of any agreement.
Hollborn Recruitment Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website, submit applications, or participate in our recruitment or training services.
This policy is issued in accordance with:
UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018
Privacy and Electronic Communications Regulations (PECR)
This policy should be read together with our:
Terms and Conditions
Cancellation and Refund Policy
Any signed Service Agreement or Recruitment Form
Hollborn Recruitment Ltd operates as a recruitment and employability support provider.
We assist candidates by offering:
recruitment support
employer introductions
training and employability programmes
CV preparation and interview coaching
guidance relating to UK employment opportunities
We act as a recruitment intermediary and service provider, not the employer of candidates unless explicitly stated.
We may collect and process the following types of personal data:
Full name
Date of birth
Nationality
Contact details (email, phone number, address)
CV or resume
education and qualifications
employment history
professional skills and experience
interview feedback
right to work documentation
passport or identity verification documents
visa status (where applicable)
When you use our website we may collect:
IP address
browser type
device information
website usage data
Your information may be used to:
assess eligibility for recruitment programmes
provide recruitment, training, and employability support services
prepare CVs and employment profiles
introduce candidates to potential employers
manage applications and interviews
communicate with you regarding services or opportunities
comply with legal and regulatory requirements
improve our services and website functionality
We only process personal data where we have a lawful basis under UK GDPR.
We process personal data under one or more of the following lawful bases:
Contractual necessity
Processing required to deliver recruitment or training services.
Legitimate interests
Operating recruitment services, improving employability support, and facilitating employer introductions.
Legal obligation
Compliance with employment, immigration, or regulatory requirements.
Consent
Where you have explicitly agreed to specific uses of your data.
Your information may be shared with:
potential employers for recruitment purposes
training providers where required for programme delivery
professional advisers (legal, compliance, accounting)
IT service providers supporting our systems
We do not sell personal data to third parties.
Information is shared only where necessary for recruitment or legal compliance purposes.
Where candidates apply for opportunities outside their country of residence, personal data may be shared with employers or service providers in other jurisdictions.
In such cases, appropriate safeguards are implemented to ensure data protection standards are maintained.
We implement reasonable administrative, technical, and organisational measures to protect personal data from:
unauthorised access
loss or misuse
alteration or disclosure
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
We retain personal data only for as long as necessary to:
provide recruitment services
comply with legal obligations
resolve disputes
maintain legitimate business records
Candidate data may typically be retained for up to 2–5 years unless deletion is requested or legal obligations require longer retention.
Under UK GDPR, you may have the right to:
request access to your personal data
request correction of inaccurate data
request deletion of personal data where appropriate
restrict or object to certain processing activities
request transfer of your data to another organisation (data portability)
Requests can be made by contacting us using the details provided below.
Our website may use cookies or similar technologies to:
improve website performance
analyse user behaviour
maintain website functionality
Users may manage cookie settings through their browser preferences.
Our website may contain links to external websites or services.
We are not responsible for the privacy practices or content of third-party websites.
Users should review the privacy policies of any external sites they visit.
We may update this Privacy Policy from time to time.
Updated versions will be published on our website and will take effect immediately upon publication.
Continued use of our services indicates acceptance of the updated policy.
For any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact:
Hollborn Recruitment Ltd
📧 info@hollbornrecruitment.co.uk
📞 +44 7349 560154
