Address: 38 Romford Road, Stratford, London, E15 4BZ
Phone: +44 7349 560154
Email: info@hollbornrecruitment.co.uk
ICO Registration Number: ZB876384
Website: www.hollbornrecruitment.co.uk
Hollborn Recruitment Ltd is committed to protecting the privacy and personal data of all individuals with whom it interacts, including job applicants, candidates, clients, employees, suppliers, and business partners.
We recognise the importance of handling personal data responsibly and transparently and comply fully with the requirements of:
UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018
This policy explains how we collect, use, store, protect, and share personal data, and outlines the rights of individuals whose data we process.
Hollborn Recruitment Ltd operates as a recruitment and employment services provider.
Registered Address:
38 Romford Road
Stratford
London E15 4BZ
Phone: +44 7349 560154
Email: info@hollbornrecruitment.co.uk
ICO Registration Number: ZB876384
This policy applies to all personal data processed by Hollborn Recruitment Ltd, including data stored in:
electronic systems
paper records
email communications
verbal communications
The policy applies to data relating to:
candidates
clients
employees
suppliers
contractors
business partners
All staff, contractors, and representatives of the company are required to comply with this policy.
Personal data is processed only where there is a lawful basis under UK GDPR.
These lawful bases include:
Consent – where individuals have given clear permission for their data to be processed
Contractual necessity – where processing is required to fulfil a contract or service
Legal obligation – where processing is required by law
Legitimate interests – where processing supports legitimate business activities
Vital interests – where processing protects someone’s life or safety
The appropriate lawful basis is identified before personal data is collected or processed.
We collect only personal data that is necessary to provide recruitment and employment services.
Full name
Residential address
Date of birth
Email address and phone number
Curriculum Vitae (CV) and employment history
Educational qualifications and professional certifications
Right-to-work documentation
Identity verification documents
References and background checks
Interview notes and assessments
Company name and registration details
Contact person name and job title
Business address and contact details
Recruitment requirements and job descriptions
Invoicing and payment information
Personal contact details
National Insurance number
Bank and payroll information
Employment contracts and HR records
Attendance and performance records
Disciplinary or grievance records
When using our website we may collect:
IP address
browser and device information
website usage data
cookie information
Personal data may be collected through:
online application forms
recruitment registration forms
email correspondence
telephone conversations
interviews
website submissions
referrals or recommendations
authorised third parties such as previous employers or referees
Data is collected only where lawful and necessary.
Personal data is processed primarily to support recruitment and employment services.
This includes:
assessing candidate suitability
matching candidates with employment opportunities
arranging interviews
verifying legal right to work
communicating with candidates and employers
managing contracts and recruitment records
processing payments and invoices
meeting legal and regulatory obligations
Personal data is not used for purposes unrelated to recruitment services without lawful justification.
Hollborn Recruitment Ltd implements appropriate technical and organisational measures to protect personal data.
These measures include:
secure IT systems and servers
password-protected systems
encrypted files and communications
restricted access to authorised personnel only
locked storage for physical documents
confidentiality agreements for staff and contractors
Access to personal data is limited to individuals who require it for legitimate business purposes.
Personal data is retained only for as long as necessary to fulfil its purpose and meet legal obligations.
Typical retention periods include:
Candidate and client records: up to 6 years
Employee records: up to 7 years after employment ends
Financial records: in line with UK statutory requirements
Once data is no longer required, it is securely deleted, destroyed, or anonymised.
Personal data may be shared with relevant third parties where necessary, including:
employers and hiring organisations
payroll providers
IT service providers
professional advisers such as accountants or legal consultants
regulatory authorities or government bodies where required by law
All third parties receiving personal data must comply with appropriate data protection standards.
Hollborn Recruitment Ltd does not sell or trade personal data for marketing purposes.
Where personal data is transferred outside the United Kingdom or the European Economic Area, appropriate safeguards are implemented.
These may include:
approved contractual clauses
legally recognised protection mechanisms
compliance with UK GDPR transfer requirements
Individuals whose data is processed have rights under UK GDPR, including the right to:
access their personal data
request correction of inaccurate information
request deletion of personal data where appropriate
restrict or object to processing
receive personal data in a portable format
withdraw consent where applicable
lodge a complaint with the supervisory authority
Requests should be submitted in writing to info@hollbornrecruitment.co.uk.
We aim to respond to requests within one month.
Individuals may request access to their personal data by submitting a Subject Access Request (SAR).
Requests must include:
proof of identity
sufficient information to identify the data requested
Information is normally provided free of charge, although a reasonable fee may apply for excessive or repeated requests.
A data breach includes:
unauthorised access to personal data
loss or theft of data
accidental disclosure
destruction or corruption of information
In the event of a breach:
immediate steps are taken to contain and investigate the incident
the Information Commissioner’s Office (ICO) will be notified within 72 hours where required
affected individuals will be informed where there is a risk to their rights or freedoms
All employees and representatives of Hollborn Recruitment Ltd are responsible for protecting personal data.
Staff must:
maintain confidentiality
use secure systems and processes
report data protection incidents immediately
complete relevant data protection training
Breaches of this policy may result in disciplinary action.
Our website may use cookies to:
improve website functionality
analyse website traffic
enhance user experience
Users can manage or disable cookies through their browser settings.
Further details are available in our Cookie Policy.
If you have concerns regarding how your personal data is handled, please contact:
Email: info@hollbornrecruitment.co.uk
Complaints will be handled promptly and fairly.
If the matter cannot be resolved, you may contact the Information Commissioner’s Office (ICO).
